CERTIFICATE OF COMPLIANCE SERIES – PART 4
The fourth in a 13-part series that gets back to the basics …
Cecil is a Registered Engineering Technician and holds an NHDip (Electrotechnical Engineering – heavy current); Installation Electrician (IE); and Master Installation Electrician (MIE). He is a member of the SA Institute of Electrical Engineers (MSAIEE); and member of the Chamber of Engineering Technicians (MCET). He is also an assessor for the Electrical Skills Education Training Authority (ESETA) and serves on some 20 SABS technical committees and workgroups and other committees and associations.
Cecil joined the ECA(SA) as an ordinary member in 1986, and as an employee in 2002, when he was appointed Regional Director of the Bosveld (Pretoria) region. Cecil is the Technical Advisor and Secretary for the ECA(SA) National Technical Committee and serves on most of the ECA(SA)’s National Committees.
Part 4: The Test Report. Section 5 – Responsibilities
Question: What is the correct way of completing Section 5 – the ‘responsibility’ part of the CoC?
Answer: This is the last page of the combination CoC and Test Report as available from the ECA(SA). We deal with it before the technical section as this is the order it is dealt with in the Code, and because it relates to the previous instalment of this series, Annexure 1 of the Electrical Installation Regulations of 2009 (EIR).
Refer to clause 8 in the SANS 10142-1 for more detail.
This section is for various parties to confirm compliance and take responsibility for their part in this. (SANS 10142-1, subclause 8.1)
The NOTE under the heading clarifies that 5.1 to 5.3 cannot be applicable when a CoC is issued for an existing installation; because it has been erected some time ago, thus the design, specification/procurement and construction has been done previously by others, who has assumed that responsibility at the time.
In the case of a new installation, if parts 5.1 to 5.3 have not been signed separately, that responsibility is automatically assigned to the person who signed 5.4.
Mark these sections ‘Not Applicable’ if the signatory under 5.4 assumes this responsibility. It would also not be wrong to simply leave it blank but that may be questioned as it appears to be incomplete.
In cases where others have taken responsibility in terms of sections 5.1 to 5.3, the Registered Person must verify that that it was completed correctly before he finally issues the CoC, otherwise this responsibility may revert back to him as if it were not signed.
There is also a reminder that 5.5 needs to be completed by a competent person only in cases where there will be five or more users from the same new supply. Generally, this will be where, for example, a new townhouse complex is erected, and five or more units will be sold separately.
SANS 10142-1: 8.1.1 Design
Section 5.1 of the Test Report provides for the designer of the electrical installation to verify that the design complies with the requirements of this part of SANS 10142.
This section only needs to be completed if a person other than the signatory of section part 5.4 (inspection and tests) was responsible for the design of this installation.
It is important to note that this is a legal declaration, and the person who signs this assumes the responsibility as set out in the text. Note that the responsibility in terms of this is defined in section 3 of the test report, and any liability is limited to that. Also note that the same applies to all of the CoC and is repeated under all parts of section 5.
While we are sure that everyone will know how to complete these forms, more details are provided in interests of clarity:
Name: Surname and full initials of person responsible for the design.
Position: Relevant position held in company, e.g. Design Engineer, Registered Person (Wireman’s License), Technician, etc. Not owner, partner or boss etc.
Professional Reg No: Designer’s registration number with ECSA; Pr. Eng., Technician, Registered Person number (Wireman’s License) etc, if any.
For and on behalf: Registered name of company.
Full Address: Full official registered address of company.
Signature: Of designer, to accept his responsibility.
Date: Date of design (this may influence version of Code applicable SANS 10142).
The designer of the installation can be, for example, a Registered Person (in terms of Regulation 11 of the Electrical Installation Regulations 2009, a.k.a. Wireman’s Licence holder) or someone like a consulting engineer or other suitably qualified person in his employ such as a technician or Registered Person. Persons such as interior designers, architects, estimators etc, cannot do the design of an electrical installation and unless they happen to be electrically qualified as well, the best they can do in terms of design is the layout, colour, etc, thereof.
The designer (consultant) should initiate the Test Report (CoC) upon completion of the design, and complete sections 1, 2 and possibly 3, as that information should all be available at that stage, while he/she should also complete and date 5.1.
In case of changes in the prescribed standards (SANS 10142), the version applicable at date of the design remains applicable for purposes of issuing the CoC when the project as designed is completed.
In cases where the designer cannot or will not sign 5.1, attach a copy of his/her specification and drawings, and acceptance or final payment certificate, as indication that the design was done by him/her, and that the installation was done in accordance with his/her design.
Annotate the appropriate portion of test report accordingly.
5.2 Material Specification/Procurement
SANS 10142-1: 8.1.2 Material specification/procurement
Section 5.2 of the test report provides for the specifier/procurer to verify that the equipment specified/procured complies with the requirements of this part of SANS 10142.
This section only needs to be completed if a person other than the signatory of section part 5.4 (inspection and tests) was responsible for the specification or procuring of the materials used in this installation.
This person can be the purchasing agent in the company, a supplier or/and consulting engineer or other specifier.
It also happens in some projects that the engineer would order equipment such as transformers, mini-subs, switchgear or panels up front in order to save time, and upon his appointment, the contractor merely has to pay and collect such equipment.
Again, some guidance on how to complete the form:
Name: Surname and full initials of person responsible for the specification/procurement.
Position: Position held in company, for example, purchasing agent, design engineer, storeman, etc.
For and on behalf: Full registered name of company.
Address: Full official registered address of company.
Signature: Of specifier/buyer, to accept his responsibility.
Date: Date of specification/purchase.
(This may also influence which version of SANS 1 0142 is code applicable).
Generally, suppliers or wholesalers will only sign for items on specific invoices, and not the CoC for a project. In such case, list the applicable invoice numbers and attach copies of the invoices. It may be easier to obtain from every supplier, a letter confirming that they comply fully with 10(1) of the OHS Act. (In summary, 10(1) prescribes that all articles supplied must comply with all Health and Safety requirements.)
It may be feasible to attach supplementary sheets, as there are generally several suppliers for every project.
SANS 10142-1: 8.1.3 Construction
Section 5.3 of the test report provides for the installer of the electrical installation to verify that the installation was constructed in accordance with the requirements of this part of SANS 10142.
This section only needs to be completed if a person other than the signatory of section part 5.4 (inspection and tests) was responsible for the construction of this installation.
The person responsible for the construction should complete this section to certify and confirm that the work was carried out in accordance with this standard.
Some guidance on how to complete the form:
Name: Surname and full initials of person responsible for the construction.
For and on behalf: Full registered name of company, please add: Contractor’s registration no. e.g. GN 00123.
Signature: Of the person responsible for the construction, to accept his responsibility.
Date: Date of certification of this section (completion of construction).
Generally, this would be a person in the employ of the contractor, and under his general control, but not the same person as the one doing the inspections and test (5.4).
It may also be a ‘sub-contractor’, in which case that sub-contractor must be registered as an electrical contractor as prescribed in subclause 6(1) of the EIR 2009, as follows:
- (1) No person may do electrical installation work as an electrical contractor unless that person has been registered as an electrical contractor in terms of these Regulations.”
Additionally, that sub-contractor must be registered with all other entities such as SARS, the National Bargaining Council for the Electrical Industry (NBCEI), UIF, Compensation Commissioner, etc, and if not, the contractor will be seen as the employer and be held liable if the subcontractor defaults on any of these.
There are also provisions that installation work may only be carried out under the general control of a registered person.
See subclause 5(4) of the EIR 2009: “(4) A registered person shall exercise general control over all electrical installation work being carried out, and no person may allow such work without such control.”
Also refer to Annex M of the SANS 10142-1 for more clarification as to the authority regarding installation work and the issuing of the CoC:
5.4 Inspection and tests
SANS 10142-1: 8.2.4 Inspection and tests
Section 5.4 of the Test Report provides for the person who carried out the inspection and testing of the electrical installation as given in 8.5 and 8.6, if the results are acceptable, to verify that the installation complies with the requirements of this part of SANS 10142.
Again, some guidance on how to complete the form:
For new installation: If it is a new (post March ‘17) installation, or with new additions, tick the upper block.
installation: If it is an existing (Pre April 2017) installation, tick the lower block.
For combination: If it is an existing installation, with new additions, tick both blocks.
Name of Registered
Person: Surname and full initials (as on licence) of Registered Person, responsible for the tests and inspection of this installation.
with CI: SPT / IE / MIE Certificate (Wireman’s Licence) number.
Type of registration: Tick as applicable: Single-Phase Tester/Installation Electrician/Master Installation Electrician.
Signature: Of issuer of this CoC, to certify that this installation complies in all respects, and to indicate his acceptance of his responsibility.
Date: Date of certification of this section (finalisation of tests and inspection).
Telephone number: Personal telephone number of the Registered Person responsible for the inspections and test.
5.5 Compliance of installation from commencement to commissioning
Section 5.5 of the Test Report provides for the person who was appointed in terms of subclause 5(6) of the Electrical Installation Regulations 2009, to confirm that he has ensured compliance from commencement to commissioning of the electrical installation, and accepts responsibility therefor.
Please note: This part is only required where the intention is that there will be five or more users supplied from the same NEW point of supply. It would typically apply to a new townhouse development with a new point of supply, that will supply units that will be sold separately, and more specifically intended to ensure that the reticulation component of the installation complies.
Again, some guidance on how to complete the form:
Only for MORE than FOUR users on NEW supply, otherwise mark section 5.5 as
On the top line, in the space provided after “I, ……” the responsible person has to insert his full official names, as they appear on his registration documents.
Next, there are three options relating to the required competencies:
- If it is an Approved Inspection Authority (AiA) for electrical installations, he ticks the top square, and enters his registration number with the Chief inspector in the allocated space on the same line. (A list of AIAs is kept on the website of the Department of Labour, http://www.labour.gov.za search for ‘electrical approved’).
- If it is a competent person as defined, he ticks the middle block, and indicates his competency against it, e.g. ‘T3 Diploma with two years’ experience’, ‘Certified Engineer’ (Government Ticket) etc.
It should comply with the definition of ‘competent person’ as it appears in regulation 1 of the General Machinery Regulations 1988, as follows:
(a) Not applicable
(b) has obtained an engineering diploma in either the mechanical or electrotechnical
(heavy current) fields with an academic qualification of at least T3 or N5, or of an
equivalent level, and who subsequent to achieving such qualification has had not less
than two years’ practical experience in the operation and maintenance appropriate to
the class of machinery he is required to supervise;
(c) is a graduate engineer and has had not less than two years’ post-graduate practical
experience in the operation and maintenance appropriate to the class of machinery he
is required to supervise and who has passed the examination on the Act and the
regulations made thereunder, held by the Commission of Examiners in terms of
regulations E5 (2) of the regulations published under Government Notice R.929 of 28
June 1963; or
(d) is a certificated engineer;
- If it is a person registered in a professional category with ECSA, he/she ticks the bottom block, and enters the category of registration e.g. Pr Ing, Pr Tech etc in the appropriate space, and his/her ECSA registration number also on the same line.
Name: Surname and full initials of person, should be the same as above.
Signature: Of competent person, to confirm his competency, compliance of the works and to accept his responsibility in this regard.
Date: Date of certification of this section (completion of construction).
SANS 10142-1: Note under 8.1.3
“In South Africa, it is a statutory requirement that an approved Inspection Authority (AIA), or a defined competent person, or a person registered in the professional category in terms of the Engineering Profession Act, 2000 (Act 46 of 2000), ensures compliance from commencement to commissioning of an electrical installation where the intention is to supply five or more users from a new point of supply (Regulation 5(6) of the Electrical Installation Regulations, 2009, of the Occupational Health and Safety Act).”
And it comes from the requirement in the EIR 2009, sub-regulation 5(6):
“(6) Where the intention is to supply five or more users from a new point of supply, the user shall appoint an approved inspection authority for electrical installations or a person deemed competent in terms of paragraph (b), (c) or (d) of the definition of a competent person in regulation 1 of the General Machinery Regulations, 1988, or a person registered in a professional category in terms of the Engineering Profession Act, 2000, who shall ensure the compliance contemplated in subregulation (1) from the commencement to the commissioning of the electrical installation.”
If it is not a new supply, and will not feed five or more users, simply mark the whole of section 5.5 as ‘Not Applicable’.
In cases where there will be five or more users, and the supply will be from a new point, make sure that the user (client) appoints the required competent person at the design stage of the project, or at least before the contract work commences.
Upon completion of the project, the Registered Person will not be able to sign off the test report and issue the CoC unless this part has been duly completed and signed.
It remains the responsibility of the Registered Person to ensure that this is complied with, and he will remain liable if this has not been complied with.
Approaching someone at the end of the project to assume responsibilities for things that he was not party to may leave you vulnerable and at his mercy. If this is done up front it will be much more favourable.
MV Installations, including step-up-step-down systems
In cases where part of the installation will operate at more than 1 000 V, subclause 5(5) of the Electrical Installation Regulations 2009, requires that a “competent person” as above also approves the design:
“(5) Where the voltage exceeds 1 kV, a person deemed competent in terms of paragraphs (b), (c) or (d) of the definition of a competent person in regulation 1 of the General Machinery Regulations, 1988, or a person registered in a professional category in terms of the Engineering Profession Act, 2000, shall approve the design of that part of an electrical installation.”
Such installations must comply with SANS 10142-2, 2014, The Wiring of Premises Part 2: Medium-voltage installations above 1 kV ac not exceeding 22 kV ac and up to and including 3 000 kVA installed capacity, see note under SANS 10142-1, subclause 8.1.1:
NOTE: See SANS 10142-2 where part of an electrical installation is above 1 000 V.
MV Installation Safety Report
The ‘MV Installation Safety Report’ that appears as Annexure B to this standard must then be duly completed by the contractor, signed as approved by the competent person, and attached as an annexure and additional test report to the CoC for the total installation.
Coming Up: In the next chapter we will focus on Sections 1 and 2, Location and Characteristics.