CERTIFICATE OF COMPLIANCE SERIES – PART 5
By Cecil Lancaster, ECA(SA) Regional Director, Bosveld region
The fifth in a 13-part series that gets back to the basics …
Cecil is a Registered Engineering Technician and holds an NHDip (Electrotechnical Engineering – heavy current); Installation Electrician (IE); and Master Installation Electrician (MIE). He is a member of the SA Institute of Electrical Engineers (MSAIEE); and member of the Chamber of Engineering Technicians (MCET). He is also an assessor for the Electrical Skills Education Training Authority (ESETA) and serves on some 20 SABS technical committees and workgroups and other committees and associations.
Cecil joined the ECA(SA) as an ordinary member in 1986, and as an employee in 2002, when he was appointed Regional Director of the Bosveld (Pretoria) region. Cecil is the Technical Advisor and Secretary for the ECA(SA) National Technical Committee and serves on most of the ECA(SA)’s National Committees.
Part 5: The Test Report. Section 2 – Installation (part 1 – admin)
Question: What is the correct way of completing page 2, Sections 1 and 2 – the ‘Location and Installation’ parts of the CoC?
Answer: First, we have to link the Test report to the CoC by inserting the number of the CoC (printed in red on the CoC) into the space ‘Certificate of Compliance (CoC) No’.
Take care to copy the number correctly.
At first glance, it appears to be a waste as the whole document is one bound document. Nevertheless, bearing in mind that CoCs are often copied and faxed, and that pages could easily be muddled, it makes more sense.
While you are at it, repeat the CoC number in the margins of all other sheets and on all additional sheets as well, just in case.
Enter the date on which the Test Report is issued or completed in the appropriate space.
Next indicate if additional pages have been added to the test report, and if ‘yes’ also add the number of pages.
This serves to indicate to anyone perusing the CoC whether it is a complete document in its own right, or whether there is a need to read it in conjunction with other documents to obtain a complete view.
Section 1 – Location, is intended for use where the Test Report is not associated with an Annexure 1 or ‘Certificate of Compliance’ (page 1 of 4).
It would typically be for use outside of South Africa where the statutory requirement for a ‘CoC’ is not applicable but there may be a need for a Test Report or some form of ‘certification’.
Locally, the Test Report will be linked to an Annexure 1, in which case the information would already appear on the CoC, and it need not be repeated here.
Take note of the NOTES, as this is what you will be signing for.
A substantial portion of disputes and complaints can be laid to rest by pointing out the contents of Notes 2 and 3 out to the user.
Section 2- Installation, records general information about the electrical installation covered by this Test Report and its characteristics.
The first line, Existing Certificate, is a duplication of information on the CoC. Take care that that the information inserted is not contradictory.
Up next is a series of tick boxes indicating the extent and nature of installation work covered by this report. In some instances, it may be required to tick more than one box, for example if it covers an existing installation as well as alterations or repairs thereto.
‘New’ would be for a totally new installation, and ‘Temporary’ for an installation that is of a temporary nature, and would be removed or replaced in the near future, for example a builders’ connection, exhibition or show, flea market, merry-go-round, circus and similar instances.
With this series of tick boxes, we indicate the nature of the installation viz:
‘Residential’ for a place where people live, such as a normal house or flat.
‘Commercial’ for a place where business is done, such as offices and shops.
‘Industrial’ for places such as factories, workshops and the like.
‘Common area for multiple users (Sectional title)’ for those parts of an installation area shared by different users, such as where there is shared reticulation in housing complexes and similar.
‘Other’ for installations not obviously classifiable in any of the aforementioned, such as agricultural, caravan park, etc.
Part 6 will continue with The Test Report: Section 2 – Installation (part 2 – Technical information)